Job Description
Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements. Coordinates Manger’s time commitments both internally and externally. Has authority to handle most issues in Manager’s absence.
Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager’s absence). Monitors status of delegated items to ensure closure. Majority of work involves confidential business material.
Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response. Monitors status to ensure closure.
Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments. Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
Organizes and maintains files of supervisor’s correspondence, records etc. following up on pending matters.
Develops and monitors budget for cost center(s). Prepares complex budget reports.
Leads special projects Authorized to approve expenditures up to assigned dollar amount.
In Manager’s absence, has authority to handle most issues.
Drafts correspondence for Manager’s final approval
Required Qualifications
5+ years executive administrative support experience
Strong communication and interpersonal skills
Detail oriented and organized
Strong calendar management skills
Computer literate with the ability to learn new software applications quickly
Intermediate to advanced level abilities with Microsoft Office products and Adobe products
Ability to organize and lead projects and perform multiple tasks in a busy environment
Flexible and ability to adapt readily to changing circumstances
COVID Requirements
COVID-19 Vaccination Requirement
CVS Health requires its Colleagues in certain positions to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, pregnancy, or religious belief that prevents them from being vaccinated.
- If you are vaccinated, you are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status within the first 30 days of your employment. For the two COVID-19 shot regimen, you will be required to provide proof of your second COVID-19 shot within the first 60 days of your employment. Failure to provide timely proof of your COVID-19 vaccination status will result in the termination of your employment with CVS Health.
- If you are unable to be fully vaccinated due to disability, medical condition, pregnancy, or religious belief, you will be required to apply for a reasonable accommodation within the first 30 days of your employment in order to remain employed with CVS Health. As a part of this process, you will be required to provide information or documentation about the reason you cannot be vaccinated. If your request for an accommodation is not approved, then your employment may be terminated.
Preferred QualificationsNoted above
Education
Associate’s degree or equivalent work experience.
Business Overview
At Aetna, a CVS Health company, we are joined in a common purpose: helping people on their path to better health. We are working to transform health care through innovations that make quality care more accessible, easier to use, less expensive and patient-focused. Working together and organizing around the individual, we are pioneering a new approach to total health that puts people at the heart.
We are committed to maintaining a diverse and inclusive workplace. CVS Health is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, gender, gender identity, age, disability or protected veteran status. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.